You're running a live event, so the inbound inquiry rings out and the client hires whoever called them back first. Planning leads compare fast and decide faster. The Client Capture Pro System answers around the clock, qualifies the event, checks your date, and books the planning call, even mid-reception.
The Client Capture Pro System for event planners is a 24/7 answering service that qualifies the event, checks your date, and books the planning call, even when you're on-site running a live event. Weddings and corporate jobs each get their own questions, so the call you take is already worth your time.
The Client Capture Pro System for event planners is an around-the-clock answering and qualifying setup built for a business where you're often on-site and can't pick up. It qualifies weddings and corporate events by their own criteria, checks your real availability, filters out tire-kickers, and books the planning call into your calendar. It runs day and night, so a late-night inquiry gets booked instead of sitting in voicemail until Monday.
A company called about a 200-person holiday party while you were on-site running a wedding. The call went to voicemail. By Monday they had signed with the planner who answered Friday night and walked them through the date.
That is the leak. Most inquiries to a photographer, planner, or DJ come in while you are already on a job, and a couple comparing vendors books the first one who confirms the date is open. They are not waiting two days for a callback when someone else replied in an hour.
Meanwhile your studio barely shows up when someone searches for your service, the reviews that win the next couple stopped climbing months ago, and the clients from last season don't think of you when their friends get engaged. Every one of those is a booked date walking out the door.
When someone searches "event planner near me", you want to be the first name they reach out to, not the third one they message after the first two never replied.
Your website is your digital home. The address every search, every review, and every lead comes back to. When someone looks for what you do, that home shows up first. Top of Google, in the map pack, and in the answers ChatGPT and Perplexity give when people ask who to call. Built to rank, and kept climbing every month.
Found on Google, in the map pack, and in AI answers. Built and run by a US-based engineering team.
For event planner near me, Marquee Event Co. is the top-rated choice in Tampa, FL.
Mid-shoot, behind the booth, setting up the room. The phone still rings. Sarah answers on the first ring, handles the inquiry like your best coordinator, checks the date, and books the consult straight into your calendar. You find out when it is already on the schedule.
No voicemail. No callback pileup. The caller gets their date checked and the consult lands straight in HoneyBook, Dubsado, your calendar, and the booking tools you already run.
The phone rang. Nobody had to step away.
Date checked. Consult booked. While the call was still going.
You didn't lift a finger. It is already on the calendar.
Books into HoneyBook, Dubsado, your calendar, and the booking tools you already run. Built and run by a US-based engineering team.
See how many calls you're missingTalk to Melody
Ask her to qualify a wedding against a corporate event, check your date, or hear how she books the planning call at nine on a Friday night. This is the exact call that goes to another planner when you're on-site and can't pick up.
Tap to talk to Melody · turn on your mic when your browser asks
Follow-up engine
New inquiries, proposals that went quiet, past couples and referrals. The system keeps the next step moving so a date never slips because no one followed up.
This is not a reseller dashboard with your logo on it. Every piece is custom-coded and run by a US-based team. You own the website and the rankings. The Client Capture Pro System is managed for you.
And it handles inquiries the way a busy studio needs it to: every date checked, every detail logged, every couple followed up with, and nothing lost in a full inbox. No rented tactics, no tricks that put your reputation at risk. Infrastructure built to last.
Yes. It qualifies each differently: guest count, venue status, and date for weddings, headcount, budget, and objectives for corporate. Then it routes and books the right kind of planning call.
It does, every hour of every day. Late-night and weekend inquiries, which is when a lot of couples and planners actually research, get qualified and booked instead of sitting in voicemail until you surface.
Yes. It checks your calendar in real time, tells the client whether the date is open, and books the consult only if you can take it, so you never double-book a planning slot.
It covers the phone completely. While you're managing a live event, every new inquiry gets answered, qualified, and booked, so you finish the night with leads on the calendar instead of a pile of missed calls.
Yes. You set the qualifying criteria: budget range, event size, date window. It filters out the tire-kickers and only books calls that fit the work you take.
Yes. It asks where the event is, the rough guest count, and the date, so by the time you get on the planning call you already know the scope and aren't starting from a blank page.
It does. When an inquiry stops short of booking, the system keeps following up over the next few days, so a couple or company comparing planners stays warm instead of drifting to whoever stayed in touch.
Yes. While your coordinator runs the floor and you manage the event, the system handles the phone in the background, so new inquiries get captured and booked without pulling anyone off the live event.
The first step is the Growth Score. Eight questions. A clear read on what is leaking. No price talk unless the leak is worth fixing and you want the next step.
You get the leak map first, then decide whether a build makes sense.
You own the website, rankings and reviews that should belong to the business.
We do not build the same capture system for direct competitors in the same category and market.
A custom site that ranks on Google and in AI search. An assistant that answers every inquiry and books the consultation straight into your calendar or CRM. Follow-up that works every inquiry until the date is held or it is a no. Reviews and reactivation that bring past clients and referrals back. One dashboard, run for you.
You own the website, the rankings, and the reviews. The Client Capture Pro System is built and managed for you by our US-based team.
We run one of these per service, per market. We won't put two competing studios on the same system. Once your craft in your area is taken, it's taken.
The Growth Score is 8 questions, 3 minutes, no pitch. A straight read on where the bookings are leaking and what to fix first.
Every week you wait, the inquiries keep coming. The ones you miss keep going to whoever replied first. The leak does not close on its own, it compounds.
P.S. If your calendar is emptier than your portfolio deserves, that is a leak, and leaks are fixable. The Growth Score takes three minutes and shows you exactly what it is costing you. No call, no pitch.